How to Create a WhatsApp Appointment Reminder Booking Page
What is Google Calendar Appointment Scheduling?
Google Calendar's appointment scheduling is a powerful feature that transforms how you manage your meetings and appointments. It provides a professional booking system where you can define your availability and let others schedule time with you efficiently. Whether you're a business professional, consultant, or service provider, this tool eliminates the back-and-forth emails typically associated with scheduling meetings.
How can I set up appointment scheduling on Google Calendar?
The appointment schedule feature in Google Calendar puts you in control of your time management. You can set specific hours of availability, define appointment duration, and even set buffer times between meetings. This customizable system allows you to share your calendar with clients, partners, and colleagues, enabling them to book meetings or events that work for both parties. It's particularly useful for organizing both virtual and in-person meetings while maintaining a professional appearance.
Is Google's appointment scheduling free?
Yes! This valuable feature is completely free and accessible to anyone with a Google or Gmail account. There are no hidden fees or premium tiers - you get full functionality with your standard Google account. If you're ready to streamline your scheduling process, you can create your first appointment schedule by clicking here.
How can I set up WhatsApp reminders?
Enhancing your appointment scheduling system with WhatsApp integration can significantly improve attendance rates and communication. When someone books an appointment through your Google calendar, they can receive automated WhatsApp reminders at customizable intervals - whether it's minutes, hours, or days before the scheduled event.
WhatsApp messages have proven to be more effective than emails for reminders, as they typically have higher open rates and are more likely to grab attention through mobile notifications. To enable these WhatsApp reminders, you'll need to use a third-party service that connects with Google Calendar. WA Reminders is an excellent solution for this purpose. Simply create an account using the same email associated with your Google appointment schedule to get started.
How do I share my appointment schedule?
Once your booking page is set up, sharing it is straightforward. You can distribute the link through various channels, including your website, social media profiles, email signatures, or direct messages. For detailed instructions on sharing options, click here.
Step by step guide on how to set up Google Calendar and WhatsApp
Head to Google calendar website and click Create

Click Appointment Schedule, add a title to it and click Next

Click Booking Form and add Phone Number as a required item
This step is crucial for enabling WhatsApp reminders later, as the system will need the phone number to send notifications.

Now you can Save the Appointment Schedule, click on Share and copy the link

This is the link you want to share with your friends, family or clients to allow them to book an appointment with you.
Save that link and head to WA Reminders. Create an account

Remember to use the same Google account you used for creating the Booking Appointment Schedule Google Event
Fill in the onboarding form and you're all set

Now you have a professional appointment booking system that automatically sends WhatsApp reminders to your clients. This combination of Google Calendar's reliability and WhatsApp's immediacy creates a powerful scheduling solution that can help reduce no-shows and improve communication with your clients.
Remember to test the system by making a sample booking to ensure everything works as expected. You can also customize reminder times and messages through the WA Reminders platform to match your specific needs and brand voice.