How to Add Reminders in WhatsApp: A Complete Guide

WhatsApp has become an essential communication tool for businesses and individuals alike. While it's great for instant messaging, many users often wonder how to schedule messages or set up reminders in WhatsApp. This guide will show you how to effectively manage your WhatsApp communications with automated reminders.

Why Use WhatsApp Reminder Messages?

WhatsApp reminders can significantly improve your business operations and personal communications by:

• Reducing no-shows for appointments and meetings
• Automating follow-up messages
• Ensuring timely communication with clients
• Saving time on manual message sending
• Maintaining professional relationships through consistent communication

How to Set Up and Schedule WhatsApp Messages

There are three main ways to set up WhatsApp reminders:

1. Using WA Reminders App

The most straightforward way to schedule WhatsApp messages is through the WA Reminders app:

1. Create an account on WA Reminders
2. Choose a plan that fits your needs (starting at $19/month)
3. Connect your WhatsApp by scanning the QR code
4. Write your message and set the delivery time
5. The message will be sent automatically at the scheduled time

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2. Through Google Calendar Integration

For those who already use Google Calendar, WA Reminders offers seamless integration:

1. Sign up for a WA Reminders account using Google Sign Up
2. Connect your Google Calendar account
3. Create a new calendar event
4. Add the recipient's phone number in the event title (including country code)
5. The reminder will be sent automatically when the event approaches

This method is particularly useful for businesses that manage multiple appointments and need to keep track of their schedule in one place.

3. Using the Chrome Extension

For even more convenience, WA Reminders offers a Chrome extension that enhances the Google Calendar experience:

1. Install the WA Reminders Chrome Extension
2. Type "/wa" in your Google Calendar event
3. Select contacts from your WhatsApp list
4. The reminder will be scheduled automatically

4. Integration with Calendly

For businesses using Calendly for appointment scheduling, WA Reminders offers seamless integration:

1. Sign up for both Calendly and WA Reminders using Google Sign In
2. Configure your Calendly event to collect phone numbers from invitees
3. Set up Google Calendar sync in both platforms
4. When someone books through Calendly, WA Reminders will automatically schedule a WhatsApp reminder

This integration is perfect for service-based businesses that want to automate their appointment reminders while using Calendly's booking system.

Read our detailed guide on sending WhatsApp messages with Calendly to learn more about this integration.

Message Templates and Variables

WA Reminders allows you to create message templates with variables to personalize your reminders automatically. You can use variables like:

• {{HH}} - Hour in 12-hour format with AM/PM (e.g. 2:00PM)
• {{hh}} - Hour in 24-hour format (e.g. 14:00)
• {{MM/DD/YYYY}} - Month/Day/Year (e.g. 01/15/2025)
• {{DD/MM/YYYY}} - Day/Month/Year (e.g. 15/01/2025)
• {{MM/DD}} - Month/Day (e.g. 01/15)
• {{DD/MM}} - Day/Month (e.g. 15/01)
• {{DD}} - Day in English (e.g. Monday)
• {{DD_ES}} - Day in Spanish (e.g. lunes)
• {{DD_IT}} - Day in Italian (e.g. lunedì)
• {{DD_DE}} - Day in German (e.g. Montag)
• {{event_title}} - Title of the event (e.g. 'Meeting with John'). This can be the title used in WA Reminders or the title from the Google Calendar event.

These variables are automatically filled in when the message is sent, saving you time while maintaining a personal touch. Learn more about using variables in your WhatsApp messages.

Best Practices for WhatsApp Reminders

To make the most of your WhatsApp reminders, consider these tips:

1. Timing is Everything: Schedule reminders 24 hours before the appointment, and consider a follow-up reminder at the time of the appointment.

2. Keep Messages Professional: While WhatsApp is informal, maintain a professional tone in your reminders.

3. Personalize When Possible: Use the recipient's name and specific details like date and time of the appointment.

4. Include Clear Instructions: If the recipient needs to take any action, make it clear in the message.

5. Test Your Setup: Always test your reminder system with a few messages before relying on it completely.

Common Use Cases for WhatsApp Reminders

Business Applications

• Appointment Reminders: Perfect for doctors, dentists, and service-based businesses
• Order Confirmations: E-commerce businesses can confirm orders with suppliers and provide tracking information
• Meeting Reminders: Keep team members and clients informed about upcoming meetings
• Payment Reminders: Gently remind clients about upcoming or overdue payments

Personal Applications

• Birthday Reminders: Never forget to wish someone a happy birthday
• Event Reminders: Keep friends and family informed about social gatherings
• Task Reminders: Set reminders for personal tasks and deadlines

Benefits of Using WA Reminders

1. Time-Saving: Automate your communication and focus on more important tasks
2. Professional Image: Maintain consistent communication with clients
3. Reduced No-Shows: Significantly decrease appointment cancellations
4. Multi-Platform Support: Access your reminders from any device
5. Integration Options: Works seamlessly with Google Calendar and other tools

Getting Started with WA Reminders

To begin using WhatsApp reminders:

1. Visit WA Reminders
2. Sign up for an account
3. Choose your preferred method of sending reminders (app, Google Calendar, or Chrome extension)
4. Start scheduling your messages

Remember that WA Reminders offers a 14-day money-back guarantee, so you can try the service risk-free and see if it meets your needs.

Conclusion

WhatsApp reminders can transform how you communicate with clients, colleagues, and friends. By using WA Reminders, you can automate your messages while maintaining a personal touch. Whether you're a business owner looking to reduce no-shows or an individual wanting to stay on top of your schedule, WhatsApp reminders can help you achieve your goals.